Articles, Boardroom, Office Furniture, Office Planning

The Benefits of Using Meeting Rooms

Team members in a meeting in an open plan office.

So you’ve recently set up shop, and are starting to look at ways to maximise the space at the office. If you’re a startup, there might not be too many funds in the bank to branch out at this point, so knowing more about how to get the most out of the space will serve as a good learning experience for when you have new investors and expansion is on the horizon. One of the first ways to get the most out of any office space is to carve out space for a meeting room or two. There are many benefits to doing so, which we’ll touch on here today. If you’re keen to explore some furniture options after, don’t be shy about checking out the Ixaxa catalogue as a good starting point. 

Privacy For Pitch Meetings

Meeting rooms are great because they give you privacy for pitch meetings involving potential new clients. Nothing screams unprofessional like doing a pitch meeting in an open plan office, while you can hear the sales department on the phone to someone else. A meeting room offers a quiet, dedicated space to make the potential new client feel like royalty, and to instill confidence in them that your team is the right choice, even if they are meeting with a bunch of different potential options.

A Safe Space To Speak Freely

Pitch meetings aside, a meeting room is a great space to allow members of the team to speak freely about matters related to your product or service, or just in terms of HR queries or concerns. By having a safe space for them to communicate their needs without having to worry about retribution, an open and honest office culture is encouraged, and everybody benefits at the end of the day. Companies that don’t have dedicated spaces for private meetings don’t often have particularly fulfilled employees who feel like their voice matters, and that their opinions are valid. 

A team in a meeting, using a meeting room.

Less Disruptions, Especially In An Open Plan Office

If productivity is the name of the game, a meeting room is the way you’re going to get there. Open plan offices are all the rage these days, mostly because companies don’t like to spend excessive amounts of money on office spaces that inflate monthly overheads. Privacy is a problem as a result, and with it comes more disruptions, especially if you have multiple departments working in the same space. If you would like the team to remain focused all times, and to minimise disruptions altogether, carving out a formal meeting room is the way to go. 

A Designated Space For Creative Brainstorming

Creativity is the lifeblood of many innovative companies, whether they sell products or services to niche audiences or the mass market. A meeting room can double up as a space for creative brainstorming sessions away from the hustle and bustle of the main office. This can lead to ideas that might end up transforming the business overnight. Nobody should be expected to be creative in an environment where they can’t hear themselves think, let alone speak. A meeting room will change all of this, and perhaps the business will be fast tracked to new heights because of an idea that started right from even the smallest of meeting rooms imaginable.

Leave a Reply