Office Furniture and Equipment: What You Need to Start Up a Fully Equipped Office
Office furniture must be one of the broadest, catch-all terms around. Is it filing cabinets? Desks? Chairs? Table dividers? Well, it’s all of that and more. We’ve taken the guess work out of purchasing your office furniture, by breaking it down into categories. You can thank us later 🙂
Office Furniture and Equipment – Your Whole Office Kitted Out
You’re going to need chairs all around your office:
- Reception chairs and couches
– These seats are for your visitors to wait on. These types of chairs are usually more aesthetic-centric, than they are designed for comfort. Opting for a centre-piece of a couch with a great design and layout will ensure your guests feel at home and at ease while waiting. Adding a chair or two to the couch setup will allow “shy” visitors some personal space, and interviewees a chance to catch their breath in solitude before an interview.
- Receptionist’s chair
– Choosing an ergonomic chair for your receptionist is an unspoken rule of staff welfare; he / she is going to spend the majority of their day seated at the desk, sliding between incoming calls, PC work and welcoming visitors. By investing in the right type of chair, you’ll be helping eliminate a possibly long-term issue of back pain, neck strain and ultimately – absenteeism. The longer your staff is seated, the more problems they might encounter if they are not provided the right kind of support from their chair.
- Staff chairs
– The same applies to staff as does your receptionists seating; opt for ergonomic chairs –or at the least – wheel-fitted chairs with arm rests and back support. The wheels will allow them freedom of movement around their desks without the need to stand up (saving precious minutes throughout the day) – and the comfort of their chairs will ensure their well-being in the office for those long, long days.
- Management and Executive’s chairs
– Both aesthetic and comfort need to amalgamate when it comes to selecting management and executive chairs. Leather is usually the go-to, as it lends an air of class and style to the environment. Needless to say, ergonomic chairs and a great, modern material design will tide you over well when selecting these chair types.
- Boardroom chairs
– You have one of two options here; you could opt for highly-stylish chairs, or highly comfortable chairs. Yes, there are definitely hybrids of the two available – but the rule of thumb is that the more stylish the chairs, the less comfortable. Depending on how long your meetings usually last, weigh up your options between the two and decide which will suit your envisioned space the best.
- Pause area chairs
– These can also be within two major schools; they might be the super laid-back style of loungers, of standard chairs you might expect to spot in an upmarket café. Given that staff will likely only spend up to an hour on these chairs, ergonomics does not play as important a role in your selection.
- Receptionist station
– This desk style is vastly different to your average desk. It is a station – with a higher front to allow for privacy of the receptionist when visitors appear. The front of the reception station may also be fitted with a company logo or name, just to add that extra professional touch to your welcoming area.
- Boardroom desk
– This is a vital piece of furniture, as it lends a chance to all visitors (including potential customers as well as potential staff) to have an insight into the culture of the company. Think about the portrayal of your company you wish to give off – is it classic? Is it modern? Find a suitable table from that choice.
- Staff desks
– You may opt for individual desks – although not many offices choose this. It prevents maximum usage of office space, and also does not allow for grouping of staff into teams or departments. A four-way office cluster is expandable, likely the reason this is the most popular choice for office decorators.
- Management and Executive desks
– These need to be larger than the average office desk, usually even with an extendable workstation separate to the main desk. They may even be fitted with a leather work-pad, and finished off with high-quality finishing’s. Classic executive desks may be dark wood, polished to perfection, while more modern executives may opt for a white and ebony finish with a steel-frame design.
- Pause area tables
– As we mentioned with pause area chairs, thee need not be the fanciest of tables. People will likely be eating their lunch off these desks, so something that is stain-and-spill-resistant will work great. Opt for brushed chrome for a modern look, and brightly coloured (or neutral – your choice) plastic tables.
- Coffee tables for reception
– So your couch is great, you have a free-standing chair in addition (even better) – but now you need something for your visitors to place their used coffee cup on before heading into the boardroom. A reception coffee table can be a great talking point for nervous visitors – so why not make your selection an upbeat one? If not – consider adding some magazines to the setup, or flowers. Anything to get the conversations going and make your reception memorable.
Office Storage – Filing Cabinets
- Reception – should be lockable considering the nature of the placement of receptionists. You wouldn’t want sensitive info to be freely available in the welcoming area of your office. A filing cabinet should be stylish and lockable, to keep all those space-wasting documents to be kept out of sight.
- Staff – These can be kept small and discreet. A simple three-drawer side cabinet will work well within a four way workstation, especially considering the space restraints we previously mentioned. These cabinets allow for staff to keep their personal belongings tucked away and safe throughout the day, without impeding on space or costing you a fortune.
- Management and Executive – Lockable, lockable, lockable. This is your main focus when choosing a desk for a manager or executive. Their information is highly confidential, and the last thing you want is allowing other staff access to this. Opt for a stylish free-standing cabinet with a locking mechanism to merge style and functionality.
- Archiving cabinets – size really does matter here. When files need to be archived, you need space to archive them. Forget those bulky, steel-drawer cabi9nets our grandmothers used. Opt for a modern looking cabinet that has ample space – and you’re A for away!
- Inbox / Outbox trays – opt for the type of trays that either slide out, or rotate. This is going to save space on everyone’s desk, and also lend a funky element to your office space. Don’t be afraid to use colour to brighten it up!
- Pen containers – so often overlooked. A great pen container can be a focal point or conversation starter – so have a little fun with this!
- Paper holders – the receptionists best friend. Take messages, send reminders. Make sure you have a note-pad holder that fits your needs.
Training Room Furniture
Ensuring any trainees that attend your conference centre are comfortable is of utmost importance. Opting for padded chairs (if possible, those with an ergonomic design) is a great starting point. Fit out the centre the “luxuries” like a coffee machine or a water cooler – or even a vending machine – to ensure those who are training feel refreshed, relaxed and motivated in your environment. If you want to read more about training room, furniture, check this out.