Ixaxa Office Furniture

Modular Conference Tables – Pros and Cons Discussed

Modular Conference Tables – Pros and Cons Discussed

Modular conference room tables have the innate capability to transform any area into a multi-functional podium. They come in different shapes, sizes and colours. Rectangular shaped tables offer more of leadership style conferencing with presentations while U-shaped conference tables are ideal for board member meetings with more interactions. They are also best when you have audio visual presentations are on tow.

Pros and Cons of Modular Office Tables

They can be transformed into multifunctional room, you are not limited to one static design that either fits or does not fit into one specific space.

They are effective in encouraging better discussions and decision-making; due to their intrinsic design, they not only encourage open communication, but also re3moves the “head of the table” scenario and allows for a feeling that all are on the same level for communication.

They allow incomparable versatility; no more solid pieces which cannot be moved or customised. Hello versatility!

They offer great value for money and definitely help save some.

However, modular boardroom tables are great in many ways, they can be conversation deterrents if the crowd is too big. Also, certain designs do not allow face-to-face conversation.

How are Modular Conference Tables Configured?

The way tables, chairs, and other furniture is configured in the conference room is often an afterthought for conference planners, but more importance should be placed on the meeting room layout. The seating arrangement has a direct impact on the way communication is conducted, and influences the dynamics of relationships between attendees.

  • Theatre Style Seating

Involves rows of chairs facing the front of the room, with no tables. There is typically an aisle running from the back to the front of the room, allowing guests easier access to their seats.


  • Great for sessions where all of the action is at the front of the room.
  • Allows for the maximum seated capacity to be achieved.
  • Clear status distinction between attendees and speakers (could also be a ‘con’).


  • One-to-many communication, which isn’t helpful for teamwork or dialogue.
  • Little flexibility to move around the room, with guests largely confined to their seats.
  • U-Shape Style Seating

Tables & chairs are arranged in an open ended ‘U’ shape configuration, with the audience facing inwards.


  • All guests are still able to easily view the front of the room.
  • Presenters can walk through the open space within the ‘U’ to engage with attendees.
  • Allows for open dialogue amongst attendees whilst they’re seated at the tables.


  • Valuable conference room space is often lost in the centre of the ‘U’, impacting how many guests can be seated in the conference room.
  • Some audience members will be seated slightly side-on with the presentation.
  • Clusters Or Groups Of Tables

Tables (can be round or rectangular) are arranged purposefully around the room.


  • Great for both listening to presentations and working in teams.
  • If set ‘cabaret’ style, all attendees are facing the front of the conference room.
  • Using tables of different sizes allows for the layout to be customised for your event numbers and how many people you would like to a group.


  • If seats are set around all sides of a table, some guests will have their backs to the front of the room.
  • Can sometimes be an inefficient use of floor space, with seating capacity reduced by the many tables.
  • Classroom Style Seating

Tables are configured in rows across the conference room, perpendicular to the presenter at the front of the room. Chairs are then positioned behind the tables, facing the front.


  • All seats are facing the front of the conference room.
  • A fairly good layout for maximising conference room floor space.


  • Difficult to work in groups, with guests largely confined to their seating rows.
  • Guests may associate the set up with being back at school, and therefore feel spoken to, rather than part of an open discussion.
  • Strategically placing aisles around the room to aid access can be tricky.
  • Boardroom Style Seating

Guests are seated around all four sides of a long, elongated table. Often, the facilitator/presenter is seated with guests at the board table, rather than standing at the front of the room.


  • Favourable for discussions between all attendees in the group.
  • Everyone is sharing the one table space, conducive to completing shared tasks.
  • Having everyone seated at the one table implies equality amongst all in attendance.


  • Difficult to break-off and work in smaller groups.
  • If a projector is being used, chairs must be strategically placed to allow all guests to have a clear view. This could mean only sitting around three of the four sides of a table.


We might not sell modular office desks at Ixaxa, but we have a solution for you. For more info or professional advice, click here to get in touch with us today!

Source credits:


https://blog.countryplace.com.au/the-pros-cons-of-5-conference-room-setup-styles http://officetaste.com/versatility-new-thing-modular-conference-table/



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