Happy team in an open plan office
04 May
Office Planning, Articles, Office Furniture, Office Organisation

The Best Ways To Reduce Echo In Your Office

A lingering echo in the office might be a sign that there is too much bare space in the room. The fact that the space doesn’t have a lot in it is not necessarily a bad thing, but it may give the space a clinical feeling. If you’re trying to create an inviting company culture, this might be a challenge to overcome if you would like the team to feel more comfortable during their workday. The pandemic has also meant that more people are on conference calls than ever before, and echoes (whether through the software or the physical space) can be a great distraction during any meeting. The following tips should help to reduce echo in the office, in order to create a friendly, productive environment for everyone. 

Start With Soft Curtains, Cushions and Blankets

Check the curtains, cushions and blankets in the office. If you can’t find any, it might be an indicator as to why the space feels a little bit like a hospital waiting room. Always make sure to use soft curtains, rather than blinds, as these will absorb the sound better. Cushions and blankets might not be an office staple so to speak, but if you have a rec room and are wanting to encourage the team to feel a little more at home at the office, these will definitely go a long way. They also absorb noise well, which will reduce the echo in the office as a whole. 

Fluffy Carpeting Might Help

Next up, check the carpet. If the office is tiled, it’s going to be a lot harder for noise to be absorbed as a whole. Fluffy carpeting might require more maintenance in terms of cleaning, but it can be a great way to reduce noise as a whole. If you’re not able to get new carpets installed right away, consider adding more rugs to the area, to help with absorbing any echo in the meantime. As a rule, the softer you can go, the more likely you are going to stop the sound from traveling from department to department. 

Common office stationary

Fill Up The Bookshelves & Open Tabletops

Another great tip to keep in mind is to ensure that any bookshelves are well stocked, and that open tabletops have items on then. Adding more books to the office will not only give the space a professional feel, but will also encourage the team to learn more. Tabletops shouldn’t be cluttered, but perhaps there are surfaces that look a little more bare than they need to. Add some office plants to these spaces, or simply reshuffle some of the existing items in the surrounding areas to spread the noise absorption out a little better. 

Consider Acoustic Foam or Fabric Panels

If noise is a serious problem and people are complaining about it, it may be best to consider acoustic foam or fabric panels for key areas in the office. These are especially useful if you’d like to soundproof an area, or create more private space in the office. Although it might be a little bit of an expensive undertaking, it will be well worth it in the long run. If you need some more advice on how to reduce noise and echo in the office, reach out to the Ixaxa Office Furniture team for some extra help today.

22 Mar
Office Organisation

Get More Done – Keep Your Office Organised

Get More Done – Keep Your Office Organised

“You may think that you don’t have time to organize your office, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally, doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather And Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get A Good Labeller

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

What can you store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the event that a meeting is moved up.

  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.

  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.

  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogues you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.

  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.

  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.

  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

7. Clear Off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty to declutter stuff, this Declutter formula will help you throw away stuff without regretting later.

8. Organize Your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off.

13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails Too

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Final Thoughts

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!”

Get in touch with us today to help you to choose the right office furniture for you!

Source credits

https://www.lifehack.org/articles/productivity/21-tips-to-organize-your-office-and-get-more-done.html

All opinions expressed in this article are not the onus of the publisher nor supplier.